Payment Request Search

Search for Payment Requests by entering one or more of the following search criteria: Request Reference, Contract (name or code), Contractor (name or code), Request Classification, or Notes.

To search using multiple criteria, include a <space> between each word.

The list of Payment Requests matching the search criteria will be displayed below the search box. The list displays up to 100 Payment Requests that match the search criteria.

The list can be further filtered based on the Request Date by selecting an option from the Created in drop down next to the search box.

Filters

The Filters button allows for advanced filtering of Payment Requests by any of the following fields:

Contract Area
Job Action Officer
Request Status
Status
Request Classification
Contract
Contractor
Request Date

For any of the lookup fields it is possible to filter Payment Requests by one or more values.

For any date filters, it is possible to select from a number of predefined date ranges or to provide a specific date range by selecting the 'Custom Date Range' option.

Batch

The 'Batch' button allows you to perform batch actions on selected Payment Requests only when the 'Payment Request Checking', 'Payment Request Authorisation' or 'Batch Create Payment' toggle is selected as 'YES' under 'Quick Filters' :

Request Checking
- Clicking on 'Request Checking' under the 'Batch' button shows the preview of the payment requests that have been checked, any payment requests that do not meet the request checking criteria will be displayed with the reasons for failure.
- Clicking on 'Save' will update the Request Status to the 'Checked – OK' or 'Checked – Suspended' Statuses configured in Payment System Settings.
- After submission, a pop-up message will appear 'Payment Request updated successfully'
Request Authorisation
- Clicking on 'Request Authorisation' under the 'Batch' button will display a pop-up to enter an 'Authorised By' value.
- Clicking on 'Continue' will show the preview pop-up displaying the Payment Requests being Authorised along with any payment requests that cannot be authorised with the reasons for failure.
- Clicking on 'Save' will update the Request Status to the 'Authorised' Status configured in Payment System Settings.
- After submission, a pop-up message will appear 'Payment Request updated successfully'.
Payment Batch
- Clicking on 'Payment Batch' under the 'Batch' button will display a pop-up to select the finance period.
- Clicking on 'Continue' will show a preview displaying a list of Payment batches that will be created.
- Clicking on 'Save ' will create the payment batches and generate the required payment numbers.
- After submission, a pop-up message will appear 'payment Request updated successfully'.

Once Jobs are entered onto Requests with the amounts requested for Payment, the requested values are checked against the original Job values and 'passed ' or 'failed ' according to the tolerances set in the Contract and the checks performed by a Request Checking Data Source which has optionally been supplied in the Payment System Settings.

Requests which are 'passed' will be available for Authorisation for payment.

Where the Payment Value is different from the original value, an automatic Variation Order will be raised and committed to account for the difference when the Request is paid.

The Jobs on these Requests can then be placed on a Payment Batch and paid.

Request Authorisation will automatically update all requests with a current Status of 'Checked' to a Status of 'Authorised'.